Experts - Service Conditions

All British, Commonwealth and Foreign items are accepted and each item must be accompanied by a separate completed 'Application for Certificate' form. These forms are available from the secretary, or can be downloaded from the Society's website ( Pre-adhesive and other postal history items are accepted at the discretion of the Chairman. All items are submitted only on the basis that the submitter accepts our conditions, including our limitation of liability.

Please ensure submissions are received as early as possible prior to meeting date so that working papers can be prepared and the items checked against the Committee's records.  Closing dates for receipt of submissions vary according to how many items have already been received.

To facilitate more efficient handling items can only be accepted when each item is sent with a completed submission form.

Please note there is a maximum number of 30 items per submitter per meeting. Also if you are submitting to the Committee for the first time, it is recommended that you submit only one or two items to ensure knowledge of and satisfaction with our process.

Approximately four weeks from the date of the Committee Meeting are needed to complete the processing. If further consultations are required, this period may be extended.

Return will be as soon as practical after the meeting. A pro-forma invoice will be sent for fees due other than to regular users of the service. Overseas applicants are encouraged to pay by Credit Card where possible. Items will be returned by Special Delivery (UK only) or International Signed For Post once payment has been received. Please let the secretary know if you wish return to be made by some other method, e.g. courier. Certificate results are not disclosed prior to their return to the submitter


Conditions on which stamps are received for examination:

Every reasonable care is taken of specimens sent in for examination, but they are received and will be dealt with subject to these conditions, and in particular, the stipulations set out below, and any person sending in specimens shall be bound by the same and all things theretofore done by Committee in accordance with the same.
The stipulations are as follows:

1. The Committee shall be at liberty at their sole discretion to forward any specimens received by them to any expert (whether residing in Great Britain or abroad) for his examination thereof and observations thereon.
2(a) "Neither the Society nor any member of the Committee or assistant(s) the Committee shall be in any way liable to the owners or any other person interested for loss or damage to the specimen(s).
However, if such loss or damage is caused by the Society or any member of the Committee or assistant(s) to the Committee's negligence, the Society or any member of the Committee or assistant(s) to the Committee's liability for such loss or damage shall be limited to a maximum of £1000."
2(b) "The Society or any member of Committee or assistant(s) to the Committee shall not be liable to the owners or any other person interested for any consequential loss, however arising."
3. Items will be photocopied, photographed and may be subject to Ultra-Violet and/or Infra-Red light during examination.
4. In these conditions the singular shall include the plural, the masculine gender shall include the feminine, and any reference to a person shall include a corporation, firm, or two or more individuals of either sex.
5. The Committee reserves the right to use all information acquired on items submitted for research or other purposes in the furtherance of philatelic knowledge, including the right to publication without disclosing the name of the submitter or owner.